SUMMARY OF POSITION:
Provides logistical support to contribute to and facilitate the New York Chemicals Department’s ability to fulfill each order contract. Works under instruction of supervisor/management’s instruction. Has experience with knowledge of fundamental theories, principals and concepts of compliance regulations, risk management operations and accounting.
ESSENTIAL FUNCTIONS:
- In-person work at the assigned office location is a regular component of this role’s responsibilities.
- Receives/Evaluates/Issues Purchase orders, Sales Confirmations and Contracts based on negotiated and agreed terms and conditions in SAP.
- Prepares and reviews shipping documents for distribution to U.S. Customs, Brokers, Customers and Banks.
- Process timely payments to suppliers and vendors in SAP.
- Follow up on Accounts Receivable to minimize loss of interest due to late payments.
- Create draft for Letters of Credit with banks to ensure timely receipt of payments.
- Keeps close communication with customers/vendors regarding shipment and logistical details.
- Keep in record and successfully balance the inventory of material in warehouses and on consignment.
- Analyze and choose best means of transportation to make sure of timely, efficient and cost-effective deliveries under the instruction.
- Prepare, Track, Process and Report 10+2/ISF filings to Customs Brokers. Maintain timely and accurate filings in order to avoid heavy fines.
- Prepare spreadsheets to include Invoice Control; Quarterly Report of the shipments; Inventory Reconciliations on a monthly basis.
- Complies with Accounting and Auditor’s rules and regulations, as well as, any requests regarding our business. Communicates timely and precisely.
- Closes each monthly ledger by the 3rd business day of each month.
- Review discrepancies on the ledger and have the ability to resolve and adjust complicated entries.
- Provides logistical support for NY Chemicals if members are out of the office.
- Provide Manager the Aged Inventory report on the 1st of each month.
- Learn new trade, logistic and customs regulations and provide new information to suppliers, customers and team members.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- Bachelor’s Degree
- Knowledge of import/export procedures, logistics, terminology and documentation
- Knowledge of EPA regulations
- Ability to support and lead junior staff within a team
- Ability to communicate effectively with those inside/outside the Company
- Knowledge of basic accounting/bookkeeping practices
- Must possess basic analytical skills, meet deadlines and maintain confidential information
- Strong problem solving skills
- Ability to perform multi-tasks
- Proficient with Microsoft office
