Company Description
Innovated Studios is dedicated to delivering exceptional experiences in Themed Entertainment. Specializing in Project Management, Research & Development, and Creative Design and Fabrication, we work closely with clients throughout every project phase, from concept to commissioning. With projects in some of the world's top theme parks, our focus is on unmatched quality and show excellence. Our mission is to help create unforgettable guest experiences that bring our clients' visions to life.
Location & Work Style
This role is based in Orlando, FL and is primarily on-site. We expect this person to work closely with the team in-office and support active projects as needed.
The Role
We are looking for a Project Coordinator who keeps projects moving smoothly day-to-day by managing information flow, logistics, documentation, and follow-through across teams. This role supports the Senior Project Manager.
Who You Are
You are highly organized, detail-oriented, and proactive. You are comfortable managing multiple moving parts, communicating across teams, and keeping projects on track. You follow through, ask the right questions, and make sure work continues moving forward without friction.
What You’ll Do
- Support the Senior Project Manager with day-to-day project coordination.
- Track action items, deliverables, and due dates across internal teams and external vendors.
- Schedule and coordinate meetings, FATs, IFAT sessions, site trips, and reviews.
- Maintain project documentation, trackers, and shared repositories.
- Assist with preparation of reports, status updates, and meeting notes.
- Coordinate logistics for hardware shipments, test setups, and on-site support.
- Help manage onboarding and offboarding of project resources.
- Ensure follow-ups are completed and nothing quietly stalls.
Required Experience
- Strong organizational and communication skills.
- Experience supporting technical or engineering projects.
- Comfort working with schedules, trackers, and documentation.
- Ability to interface with both technical and non-technical stakeholders.
- Detail-oriented with the ability to prioritize effectively.
What Success Looks Like
- You keep projects organized, on track, and moving forward without delays.
- You ensure action items and deliverables are tracked and completed on time.
- You maintain clear communication across teams and stakeholders.
- You proactively resolve gaps in coordination before they become issues.
- You contribute to smooth, efficient project execution.
How We Work
- Small teams, high ownership, minimal bureaucracy.
- We value speed, but never at the expense of reliability and execution quality.
- Clear communication with clients, partners, and internal teams.
Benefits
- Comprehensive benefits package including medical, dental, vision, life insurance, sick time, STD, LTD, vacation time, and paid holidays.
