OverviewSummary:
Goldbelt Professional Services, LLC is seeking a responsible and professional Project Manager to manage and support our contract client. This role is pivotal in maintaining and optimizing the response leadership’s calendar through advanced planning and scheduling, handling conferences, teleconferences, and correspondences, and coordinating multiple calendars efficiently. The Project Manager will be responsible for researching, preparing, organizing, and tracking meetings and presentations, as well as obtaining meeting notes and performing other public health-related tasks in a dynamic and fast-paced emergency response environment. This position may require occasional work during evenings, weekends, and holidays to ensure continuous coverage for leadership and operational processes.
Responsibilities
Essential Job Functions:
- Set up and implement administrative procedures for assigned teams and leadership.
- Support staff activities, providing guidance and addressing any operational issues that arise.
- Manage executive leadership calendars, deconflict scheduling conflicts, and coordinate with other executive assistants to ensure timely and efficient scheduling of critical meetings.
- Make and schedule appointments on behalf of leadership and maintain up-to-date team email groups and meeting attendees.
- Compose and draft correspondence, reports, memos, and presentations for leadership.
- Ensure that requests for action or information are relayed to the appropriate staff member and fulfilled promptly.
- Monitor and manage functional email boxes, screening for critical messages and assisting leadership with responses to communication inquiries.
- Take notes and track actions items at meetings.
- Prepare and research materials for various meetings and presentations, ensuring all necessary documentation is available and accurate.
- Develop and maintain time off calendars, team rosters, organizational charts, and other related activities.
- Execute additional tasks as directed by senior leadership or task leads, ensuring all assignments are completed efficiently and accurately.
- Assist in gathering and organizing documents for reporting purposes, ensuring accuracy and completeness.
- Track and report on project progress, including task completion, upcoming tasks, and any challenges or concerns.
- Provide technical and administrative oversight for work products, ensuring compliance with contract requirements, timelines, and goals.
- Prepare and present weekly reports for senior leadership, detailing planning activities across various organizational levels.
- Manage project coordination and completion, including organizing meetings, documentation, and project outputs.
- Monitor deadlines and summarize project progress.
- Provide project risk assessments and analyses, execute risk mitigation strategies, and document efforts.
- Create and maintain operational manuals, policies, and procedures to support efficient operations.
Qualifications
Necessary Skills and Knowledge:
- Proven experience in a project management role, preferably within a public health or emergency response setting.
- Exceptional organizational skills with the ability to manage multiple calendars and coordinate complex scheduling.
- Strong communication skills, both written and verbal, with a demonstrated ability to prepare high-quality presentations and correspondence.
- Ability to work under pressure and adapt to a fast-paced, high-stakes environment.
- Flexibility to work evenings, weekends, and holidays as required by the nature of emergency response operations.
- Proficiency in using office software and tools such as Microsoft Office Suite, SharePoint, and other relevant platforms.
Minimum Qualifications:
- BS/BA in related discipline or equivalent education; 3+ years’ experience in lieu of degree.
- At least two (3) years of experience in relevant work or related areas
- Previous experience with federal government agencies; preferably with CDC.
Pay and Benefits
The salary range for this position is $100,000-$102,000 annually.
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
