Company Description Paperchase Accountancy is a leading hospitality accountancy and consultancy firm with over 30 years of experience supporting restaurants, pubs, bars, and hotels. The company provides bespoke projection, analytical, and bookkeeping services that help hospitality businesses open, manage, and grow their operations. Paperchase supports more than 450 clients worldwide, across Europe, America, the Middle East, Africa, and Asia, including both start-ups and multi-site, high-profile establishments. Its diverse client base collectively holds over 25 Michelin Stars and includes renowned names such as Zuma, Wasabi, Dishoom, Roka, The Ledbury, José Pizarro, and Amazonico. Candidates joining Paperchase will work within a specialist team at the intersection of hospitality and finance, contributing to global client success.
T H E R O L E
You will manage the full AP cycle across a portfolio of restaurant clients — processing invoices, executing payments,
reconciling vendors, and keeping clients informed. This is a high-volume, detail-driven role with real visibility into client
operations. Strong performers grow quickly into broader accounting and client management responsibilities.
R E S P O N S I B I L I T I E S
• Own the end-to-end AP process for assigned clients: review invoice coding, verifying posting accuracy, aging review,
and payment execution
• Prepare and send AP aging reports; obtain client approvals and process payments (ACH, check, online)
• Request, collect, and reconcile vendor statements; resolve discrepancies and clear debit balances
• Collect vendor W-9s and assist with year-end 1099 preparation
• Serve as the primary AP contact for client and vendor inquiries — responsive, professional, and solution-oriented
• Collaborate with the account management team and India back-office on shared deliverables and month-end close
• Flag cash flow risks, duplicate payments, or unresolved items proactively; maintain audit-ready documentation
• Perform three-way matching (purchase order, receipt, invoice) to verify accuracy prior to payment release
• Support month-end close by ensuring the AP sub-ledger is complete, reconciled, and free of open items
• Assist with accruals and AP-related journal entries in coordination with the senior accounting team
• Monitor vendor payment terms and identify early-payment discount opportunities where applicable
• Oversee and actively participate in day-to-day AP operations while identifying opportunities to streamline workflows,
reduce processing time, and strengthen internal controls across the function
R E Q U I R E M E N T S
• 1 - 3+ years of AP experience; restaurant or hospitality industry background is a strong plus
• Solid AP fundamentals: invoice coding, vendor reconciliation, aging analysis, payment processing
• Proficiency in QuickBooks required; R365 experience is a significant advantage
• High attention to detail with the ability to manage multiple clients and high transaction volumes
• Strong Excel skills (VLOOKUPs, pivot tables) and proficiency in Outlook
• Clear communicator — comfortable interacting directly with clients and vendors
• W-9 collection and 1099 preparation experience preferred
