Location: Livonia, MI
Company: Seguin Morris USA Inc.
Seguin Morris is a trusted leader in industrial and commercial electrical and mechanical infrastructure services. With operations across the United States, Canada, and Barbados, we deliver turnkey solutions in civil engineering, HVAC systems, telecom tower construction, high-voltage installations, and airfield lighting. Our commitment to innovation, safety, and quality makes us the go to partner for complex, large-scale projects.
Position Overview
We are seeking a highly organized and detail oriented Finance & Administrative Specialist to support our finance, payroll, and administrative operations. This role will be responsible for a wide range of duties including payroll support, union reporting, accounts payable/receivable, vendor/customer setup, sales & use tax reporting, reconciliations, month-end close tasks, asset and fleet coordination, and general office administration. The ideal candidate is dependable, proactive, and capable of managing multiple priorities in a fast-paced environment while maintaining accuracy and compliance.
Key Responsibilities
Finance & Accounting
- Support payroll processing and maintain accurate employee records, including union-related reporting and compliance.
- Manage accounts payable and accounts receivable, ensuring timely and accurate processing.
- Coordinate vendor onboarding, applications, and setup, ensuring all documentation is complete.
- Prepare and file sales and use tax reports in compliance with state and local requirements.
- Perform monthly bank reconciliations and maintain cash flow accuracy.
- Assist with month-end closing tasks including journal entries, accruals, and account reconciliations.
- Maintain organized financial records and assist with audits as needed.
Asset & Fleet Management
- Support tracking and management of company assets, including equipment, vehicles, and tools.
- Maintain fleet records such as registrations, inspections, insurance, and maintenance schedules.
- Coordinate with corporate to ensure vehicles and equipment are safe, compliant, and ready for use.
Administrative & Office Support
- Coordinate ordering and management of office supplies to support daily operations.
- Provide administrative support related to OSHA and safety compliance, including documentation and training coordination.
- Support cross-departmental needs with ad-hoc administrative tasks and projects.
- Serve as a liaison between finance, HR, operations, and vendors to ensure smooth workflow.
Qualifications
- Education: Associate's in finance, Business Administration, or related field preferred. Equivalent experience may be considered.
- Experience: 2+ years in finance, payroll, or administrative support roles. Experience with union payroll/reporting is a plus. Familiarity with month-end closing processes and general ledger accounting.
- Language Skills: Strong English communication skills required; French fluency is a plus but not mandatory.
- Technical Skills: Proficiency in accounting/payroll software (e.g., Business Central, ADP, or similar). Strong Microsoft Excel and Word skills.
- Software Proficiency: Comfortable with Microsoft Office; experience with ERP, CRM, or CMMS platforms preferred.
- Personal Traits: Strong organizational and time management skills. High attention to detail and accuracy. Excellent communication and interpersonal skills. Ability to maintain confidentiality with sensitive information. Flexible and able to adapt to changing priorities. Capable of managing multiple priorities under pressure.
- Customer Focus: Committed to delivering excellent service with a proactive, solution-oriented mindset.
Compensation & Benefits
- Salary: Competitive, based on experience and qualifications.
- Benefits Package: Includes health, dental, and vision insurance; 401(k) with company match; paid time off; and more.
Why Join Us?
- Opportunity to work across multiple functions with impact on both finance and operations.
- Collaborative team environment with growth potential.
- Career Growth be part of a growing team with opportunities for advancement and professional development.
Job Type: Full-time
Pay: $50,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Livonia, MI 48150 (Required)
Ability to Relocate:
- Livonia, MI 48150: Relocate before starting work (Required)
Work Location: Hybrid remote in Livonia, MI 48150
