Sales Coordinator
Location: Boulder, Colorado (On-Site)
Company: Geotrek
Salary: $65k-$75k
About Geotrek
Geotrek builds premium adventure vans for customers pursuing life on the road. We operate with ownership and a commitment to exceptional customer experience from contract to delivery.
About the Role
The Sales Coordinator ensures customers move smoothly from contract to pickup. This role supports the sales team by managing communication, financing paperwork, MSRP/build sheets, final payments, and delivery scheduling. You are the operational backbone behind each sale—organized, customer-focused, and confident managing documents and deadlines.
Responsibilities
Customer Communication & Pipeline Support
- Serve as the main point of contact after contract signing
- Send welcome emails, training links, and status updates
- Maintain CRM accuracy through contract-to-delivery stages
Financing & Documentation
- Coordinate RV/auto financing with third-party lenders
- Prepare MSRP sheets, build sheets, buyer orders, and title paperwork
- Verify insurance, identification, and track final balances prior to pickup
Pickup & Delivery Coordination
- Schedule pickup appointments and walkthroughs with customers
- Prepare delivery packets (keys, warranty documents, checklists, swag)
- Coordinate with operations to confirm van readiness
Sales Operations Support
- Maintain pricing and build templates
- Audit pipeline for missing forms or outstanding payments
- Collect post-delivery customer feedback and surveys
What Success Looks Like
- Customers clearly understand next steps throughout the process
- No deliveries delayed due to paperwork or payment
- Sales team remains focused on selling, not administrative follow-up
- Delivery experiences are organized and professional
Qualifications
- Highly organized with strong attention to detail
- Clear and professional written communication
- Comfortable working with contracts, financing, and CRM systems
- Experience in dealership, RV, automotive, or lending settings is preferred
Tools You’ll Use
- CRM (HubSpot or Pipedrive)
- Google Sheets / Build Documentation
- Lender Portals and Payment Systems
Benefits & Perks
- Competitive Pay – Based on experience and impact
- Health Reimbursement Arrangement (HRA) – Company-funded healthcare allowance
- Paid Time Off – Vacation, sick time, and major holidays
- Team Environment – Fast-paced, hands-on, small team culture
- Growth Opportunity – Ability to move into sales, operations, or leadership roles
