Accounts Payable Associate (Entry-Level)
PRIMARY FUNCTION
The Accounts Payable Associate is an entry-level position responsible for supporting the day-to-day accounts payable process. This role is ideal for someone early in their accounting or finance career who is eager to learn, develop foundational skills, and grow within the organization. Training and ongoing support will be provided.
ESSENTIAL DUTIES AND FUNCTIONS
- Reviews invoices for completeness and accuracy and enters transactions into the accounting system following established procedures
- Matches invoices to purchase orders and supporting documentation with guidance as needed
- Processes employee and special reimbursement requests in accordance with internal policies
- Routes invoices requiring additional approval to the appropriate leadership for review
- Assists with preparing disbursement checks and electronic payments
- Files paid invoices and maintains organized accounts payable documentation
- Helps maintain accurate accounts payable and check registers
- Assists with monthly accounts payable aging reports
- Maintains vendor files and retrieves documentation as requested
- Communicates professionally with vendors and internal departments to help resolve invoice or payment questions
- Supports the Accounting Manager by identifying invoices or expenses that may need to be accrued at month-end
- Attends department, educational, and all-staff meetings as scheduled
- Performs other related duties as assigned
