Sentry Arts, an Art consulting firm based in Philadelphia, seeks a part-time Art
Management Associate to support to support our Principal and staff, combining high-level
administrative coordination with client-facing art research, presentations, and on-site
installation support. The position requires strong organizational skills, comfort managing
digital workflows, and the ability to adapt to a fast-paced, client-driven environment. Ideal
candidates bring an art-world background, technical proficiency, and flexibility across
remote, o<ice, and on-site work.
Location: Hybrid (Remote / Shared Office Space in Mt. Airy, Philadelphia / On-site at Client
Locations) Hours: Part-time, Monday–Friday. Schedule is flexible and self-managed in
coordination with the Principal. Travel: Occasional regional travel (NYC/Philadelphia area)
required; occasional overnight stays with approximately one week’s notice.
Core Responsibilities
Administrative & Principal Support (Primary Focus):
o Manage daily high-volume communication across Slack, email, text, and
Zoom to ensure seamless project flow.
o Serve as the lead for office digital organization, ensuring all files (Dropbox)
and time logs (Clockify) are maintained.
o Maintain detailed notes during all meetings and calls to ensure accurate
project follow-through.
o Coordinate complex scheduling for the Principal, staff, and contractors
Client Relations & Presentation:
o Assist Principal with art curation and research
o Design and produce high-quality PowerPoint decks to showcase curated
artwork to prospective clients.
o Maintain art databases in Microsoft Excel
o Maintain a professional, polished presence during meetings with high-profile
clients and corporate stakeholders.
o Liaise between artists and buyers, managing the sales process and
navigating the timing of artwork availability.
On-Site Installation Management:
o Develop and print detailed floorplans with artwork plotted for installation
teams.
o Supervise art handlers and installers on-site.
o Maintain a personal on-site toolkit
o Perform real-time problem-solving for site-specific challenges
Technical Proficiency
Microsoft Office Suite: Specifically, PowerPoint, Excel, Outlook, and Word.• Digital Ecosystem: Daily proficiency in Slack, Dropbox, Zoom, and Clockify.
Systems Management: Ability to maintain and oversee digital workflows to ensure
total consistency across all shared platforms and firm-wide communication.
Research: Expert ability to use the internet to source artists, verify provenance, and
stay current on market trends.
Preferred Experience
Art Background: Degree or experience in Fine Arts, Art History, or Arts
Administration; familiarity with the art market and artwork handling.
• Administrative Background: Prior experience in project coordination, executive
assistance, or a similar support role.
The Ideal Candidate
• Exceptional Multitasker: You can compartmentalize and manage multiple projects
simultaneously without losing track of details.
• Ability to work both independently and collaboratively in a remote setting
• Professional & Resilient: Ability to handle the fast-paced nature of the art world—
including shifting timelines or projects that fall through, with a professional
attitude and a positive outlook.
• Adaptable Presence: You are comfortable transitioning between a casual office
environment and formal client meetings that require professional etiquette and
attire.
Flexible Schedule: You are comfortable with a fluctuating schedule. Some days
require early travel or late-evening finishes.
To apply, please submit a cover letter, resume, and contact information for three references
to hgibson@sentryarts.com
