Job Title: Executive Assistant
Company: KSA Events
Location: Remote (9 months) + On-Site (3 months annually) Seeking candidates located in MST time zone
Start Date: April
About KSA Events
KSA Events is a premier provider of student-athlete travel experiences, specializing in organizing competitive athletic events, tournaments, and training opportunities for high school teams from across the country. For over 30 years, KSA Events has partnered with athletic directors, coaches, and schools to design trips that combine elite-level competition, team bonding, and unforgettable travel experiences.
While our flagship events take place in Florida, KSA Events also proudly hosts competitions in Hawaii, New York, Denver, Southern California, Boston, Washington D.C., and other major cities. These destinations give student-athletes the opportunity to challenge themselves against national competition while creating lasting memories with their teammates.
Beyond the competition, we focus on providing seamless, full-service experiences — from scheduling and logistics to accommodations, training, and on-site support — so that coaches and players can focus on what matters most: the game.
At KSA Events, we believe sports have the power to inspire growth, build character, and strengthen communities, and our mission is to deliver experiences that do exactly that.
Position Overview
KSA Events is seeking a highly organized, proactive, and versatile Executive Assistant to support executive leadership and assist across multiple operational areas of the company. This is a dynamic, high-impact role that blends executive support, sales assistance, travel logistics, hiring coordination, marketing support, and event operations.
The Executive Assistant will work closely with leadership to keep projects moving, ensure smooth internal operations, and support key company initiatives. This role is ideal for someone who thrives in a fast-paced, seasonal environment and enjoys wearing multiple hats.
This is a hybrid role. For most of the year, you will work remotely supporting leadership, sales operations, marketing initiatives, and travel coordination. During peak event seasons, you may spend time onsite assisting with staff logistics, event operations, and coach support.
Event Seasons & Work Rhythm
KSA Events operates around three primary event seasons each year:
Spring: March – April
Fall: Late August – Early September
Winter: December – Early January
During these seasons, the Executive Assistant may attend events onsite to support staff coordination, manage travel logistics, and assist leadership. Outside of live event weeks, the role follows a standard work schedule with occasional flexibility required during peak travel periods or hiring cycles. Any nontraditional hours are flexed within the normal workday.
We are seeking candidates based in Mountain Standard Time.
Key Responsibilities
Executive & Administrative SupportProvide direct support to executive leadership
Assist with calendar coordination and project tracking
Help plan and coordinate the annual company trip
Support cross-departmental initiatives and special projects
Sales SupportSend and customize proposals for prospective schools and teams
Process inbound leads and maintain accurate CRM records
Assist with outbound follow-ups and sales coordination
Support proposal creation and pricing documentation
Travel ManagementBook and manage flights, hotels, and transportation for all staff
Track and manage company travel rewards and points programs
Book travel using points when appropriate to maximize savings
Coordinate Preview Weekend travel for prospective coaches
Arrange and manage travel for temporary and seasonal staff
Hiring & HR SupportPost job listings and manage applicant flow
Schedule and coordinate interviews
Assist in conducting interviews when needed
Support onboarding logistics for new hires
Program & Event OperationsManage and oversee the Ambassador Program
Assist with football contract processing and tracking
Support lacrosse scheduling and other competition areas as needed
Coordinate temporary event staff travel and communication
Provide operational support during live event seasons
Marketing & Social Media SupportAssist with social media management (Instagram, LinkedIn, Twitter, Facebook)
Help schedule and post content across platforms
Coordinate content collection during events
Support broader marketing campaigns and initiatives
Qualifications
Required1+ years of administrative, operations, or executive support experience
Strong organizational and time management skills
Excellent written and verbal communication skills
Experience booking travel and managing logistics
Comfortable working independently in a remote environment
Highly detail-oriented with strong follow-through
PreferredExperience in sports, events, travel, or hospitality industries
Familiarity with CRM systems (Salesforce preferred)
Key CompetenciesOrganization & Multitasking: Manages multiple priorities across departments with precision
Proactive Problem-Solver: Anticipates needs and addresses issues before they escalate
Communication: Professional, clear communicator internally and externally
Adaptability: Thrives in a seasonal, fast-paced environment
Resourcefulness: Maximizes travel budgets and loyalty programs effectively
Team Collaboration: Works closely with sales, marketing, and event operations
Compensation & Benefits- Competitive base salary plus commission/bonus structure
- PTO
- Healthcare stipend of $500 per month
- Travel opportunities and event-related benefits
- Opportunities for growth within a collaborative, mission-driven team
How to ApplySend your resume and cover letter to alia@ksaevents.net with the subject line:
KSA Events Executive Assistant – [Your Name]
