We are a leading art world authority shaping the conversation across art, culture, and the global creative economy. Our mission is to provide high-value and high-engagement content and commentary to professionals, collectors, and expanding high-scale ‘art curious’ communities around the world.
Role overview:
Art Basel is looking for a highly organized, detail-oriented, and proactive VIP Relations Coordinator to join our Americas team. This role is ideal for someone passionate about the global art world, client engagement, and high-level event coordination.
Working closely with the Global Head of Collector & Institutional Relations, the Americas VIP team, and our International VIP Representatives, you will play a key role in delivering exceptional experiences for our most valued clients across the region especially in the lead-up to Art Basel Miami Beach.
Your Responsibilities:
- Provide day-to-day administrative and operational support to the Global Head of Collector & Institutional Relations
- Maintain and ensure accuracy of client data within the CRM system
- Conduct ongoing research to identify and profile collectors, institutions, and key art world stakeholders
- Act as a liaison for VIP Representatives, ensuring seamless communication and information flow
- Support planning and execution of VIP initiatives for Art Basel Miami Beach and regional events
- Manage VIP ticketing and assist with guest coordination
- Process and track invoices for VIP Representatives
- Support the Art Basel Miami Beach Fair Director with administrative tasks (including travel & expenses)
- Coordinate with internal teams (e.g., Partnerships) on events and client cultivation opportunities
- Maintain a global calendar of key art world events
- Provide support across other Art Basel shows (Basel, Paris, Hong Kong, Doha) as needed
Your Profile:
- Strong proficiency in Microsoft Excel, Word, and PowerPoint
- Excellent analytical, research, and organizational skills
- High attention to detail with strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced, international environment
- Strong interpersonal skills and a client-focused mindset
- Flexibility to work evenings and weekends during peak periods
- Interest in the art world, luxury sector, or cultural events
- Additional languages are a strong plus
