Job Description
Peterson Power Systems has a need for a Mission Critical Supply Chain Specialist at our Hillsboro, OR location.
SUMMARY
The Procurement/Contracts Management Specialist works closely with Peterson Power’s Planner, Account Managers, and Senior Project Managers to review customer forecasts, arrange the needed capacity with vendors, and effectively manage vendors to assure on-time delivery of quality products and services at a competitive value. Additionally, this position works with other Peterson business units and affiliates, including Accounting, Finance, Legal, Contracts Review and Insurance, and Quality Control to ensure compliance with legal requirements and Peterson and/or Customer Standards. This position is a member of the Pre-Planning team and plays a crucial role in establishing and maintaining discipline in the Mission Critical Team (MCT)’s procurement practices and supplier and vendor contract practices.
ESSENTIAL JOB FUNCTIONS
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.
Operations Quality and Compliance
- Ensure quality control and adherence to company’s policies and procedures on supply chain management matters, including review of existing contracts with suppliers and vendors to ensure on-going feasibility
- Collaborate with key persons within the MCT and greater Peterson enterprise to verify project requirements, customer specifications, and other defining documents
- Determine ability of vendors to meet forecasted and confirmed demand to ensure the timely satisfaction of milestones and that customer needs and expectations, MCT standards, and that contractual obligations are met.
- Assist the MCT with approval process for purchase orders and contracts, from preparing, updating, revising and finalizing details of purchase orders and deliveries to securing necessary documentation, approvals, and signatures
- Coordinate and confirm delivery of goods and services, and create and maintain active database and systems to monitor status of supply chain with respect to the delivery of such goods and services
- Collaborate with other members of the Pre-Planning Team on supply chain management, including participation in Pre-Planning Team meetings and preparing for meetings with suppliers, vendors, and customers
Contract Management
- Negotiate contracts with vendors and suppliers that reflect and are consistent with Peterson’s existing contracts with customers
- Consult with Peterson’s Legal, Account, and Insurance teams to ensure vendor and supplier contracts are in compliance with applicable laws and initiatives
- Work with in-house attorneys, accounting, finance, contract review and insurance teams; executives; and administrative and operations departments to have necessary documents or provisions within documents reviewed and approved
- Prepare, maintain, and manage contract database – securely storing, organizing and retrieving all relevant contracts and correspondences, to, among other things, ensure that key compliance dates and conditions are observed and satisfied, and auto renewal and expiration dates are adequately tracked
- Collaborate with internal stakeholders, representatives from Peterson’s relevant business units, Quality Team, and Legal and Contract Review teams to gather business requirements for contracts, facilitate and negotiate a final contract, confirm language, and keep relevant members of the operations teams aware of their obligations under the contract to ensure compliance
Procurement and Vendor Management
- Prepare procurement reports to track obligations and milestones and report key functional metrics with the aim to reduce expenses and improve effectiveness and foster and develop an effective supply chain to support the MCT’s service and product sales.
- Assist the MCT with maintaining vendor and supplier relationships and contracts
- Ensure compliance by suppliers and vendors with insurance requirements, including collecting necessary proofs of insurance
- Work with the MCT and Peterson’s Legal team to negotiate with external vendors to secure advantageous terms, renew and/or update existing agreements, and obtain required documentation and signatures
- Perform periodic risk assessment on existing and potential vendor and supply contracts and agreements
- Develop and implement inventive and cost-effective procurement strategies, including but not limited to sourcing and engaging qualified and reliable suppliers and vendors with expertise in their respective industries
Travel
- Travel up to 20% of the time to meet with vendors, suppliers, and team members
QUALIFICATIONS
Bachelor’s Degree from a fully accredited college in Business Administration or other closely related field; and a minimum of five (5) years of directly related experience in procurement and/or contract management, preferably in a heavy industrial environment; or an equivalent combination of education and work experience.
CERTIFICATES, LICENSES, REGISTRATIONS
Maintain a valid driver’s license and satisfactory driving record.
