Office and People Coordinator

StudioBeauty • Full-time • New York, NY, US • 1m ago

Essential duties:

Ensure seamless setup and cleanup for meetings in conference rooms and showrooms.
Weekly catering coordination.
Maintain and update key business documents, including media lists, client rosters, and capabilities decks.
Assist in preparing new business materials, from proposals to presentations.
Oversee office operations—manage supplies, cleaners, office equipment (printers, computers etc.)
Act as the office liaison with building management and external services (handymen, electricians etc.)
Handling gifting for editors and clients.
Manage Studio Beauty’s general email inbox, directing business, employment, and internship inquiries.
Sort and distribute incoming mail.
Organize onboarding logistics, including email setup, desk assignments, and office keys for new hires
Prepare iPads and company materials for new business meetings and events.
Support the CEO with scheduling, travel, meals, expenses, reservations, and other personal tasks.
Assist with calendar management for the team—meetings, calls, events, and fashion week prep.
Manage and curate content for Studio Beauty’s social media and LinkedIn presence.
Lead the internship program—from recruitment and onboarding to coordinating educational workshops.
Serve as the main point of contact for interns, addressing inquiries and performance concerns.
Collaborate with HR to foster a strong, engaged company culture.
Plan team activities, from outings and volunteering to birthday celebrations and holiday parties.

Qualifications:

Genuine interest in public relations
Exceptional communication and writing skills preferred
Well-versed in the following software applications: Word, Excel, Powerpoint, and Outlook
Ability to quickly adapt, prioritize and work on multiple projects in condensed timeframes
Organized and able to work with minimal direction and high level of discretion
Social media and Adobe suite experience preferred

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