The Marketing and Events Assistant is responsible for supporting the Client Development & Engagement Events Team by providing administrative, event planning and production support, ensuring that the Firm’s high standard of excellence is met.
Responsibilities
- Support the Events Team with administrative aspects of planning and managing events.
- Support event logistics throughout the lifecycle of an event, including, but not limited to, venue/experience research, invitation design and distribution, collating RSVPs, nametags, posters and other event collateral, sourcing and ordering promotional items/swag, onsite support.
- Coordinate the distribution of tickets for sporting events, concerts, shows, etc.
- Coordinate internal office events.
- Coordinate the purchase and distribution of client gifts.
- Maintain inventory of promotional items/swag and other marketing related items; this aspect of role can be sometimes physical in nature.
- Ensure that all process documents, event templates, and calendars are kept updated.
- Prepare and process payments and invoices, reconciling company credit card statements via Chrome River.
- Ensure guest list and other event-specific data are uploaded into the Firm’s CRM platform.
- Support CDE projects and other Firm initiatives as needed.
- Perform all other administrative tasks supporting the events team as needed.
Required Skills
- Strong written and verbal communications and organizational skills
- Proficiency in Microsoft Office programs and Adobe Suite
- Strong learning aptitude, attention to detail and self-motivated to produce accurate, timely and complete work product
- Ability to work independently and collaboratively in a demanding environment
- Ability to anticipate requests for information essential to meet the needs appropriate to their role
- Must have a positive can-do attitude and professional demeanor, and demonstrate a team-player behavior
- Ability to quickly develop organizational astuteness and understand the Firm’s culture, vision, policies and practices
- Must be flexible and willing to work additional hours and travel to onsite event locations as needed
- Ability to innovate and think creatively
Required Experience
- 1 year of experience working in a high-paced, deadline-driven, professional-services environment; law-firm experience a plus
Required Education
Preferred Education
- Major in Advertising, Marketing, Communications, Public Relations or related field
Salary Information
NY Only: The estimated base salary range for this position is $55,000 to $65,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Simpson Thacher will not sponsor applicants for work visas for this position.
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
