We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
How You’ll LEAD
Universal Music Publishing Group is looking for a highly organized, proactive Assistant who has superior attention to detail, the ability to meet tight deadlines and can juggle multiple critical requests to assist senior level execs on both the A&R and Marketing teams. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential as is a warm, professional, and personable demeanor that reflects UMPG’s culture.
How You’ll CREATE
Executive Support
- Provide high-level administrative support to multiple senior executives, including complex calendar management, scheduling across time zones, and meeting coordination
- Act as a gatekeeper and point of contact for internal teams, artists, managers, attorneys, and external partners
- Manage phone calls, emails, and correspondence with discretion and professionalism
- Build a relationship with C-Suite Assistants, Chief of Staff, and Operations teams for necessary scheduling
- Prepare agendas, take notes, track action items, and follow up as needed
- Using internal tools to book and expense external Artist and internal team travel
- Process expenses, invoices, and purchase orders accurately and on time
- Prepare for various presentations, meeting agendas + recaps for both the A&R and Marketing teams
- Assist on awards submission, preparation and completion across teams
- Support special projects, industry event planning, guest lists and ad hoc requests as they arise
- Coordinate office lunches, maintain office greeting/lounge area, and team building events
- Bring a consistently positive, approachable presence when welcoming artists, partners, and guests, helping create an inviting and professional environment
A&R Support
- Assist with A&R workflows, including maintaining artist and songwriter databases, A&R staff rosters, NYC gig lists and ticket buys, maintaining playlists of pitch songs/demos, regularly updating UMPG’s playlist of weekly releases, and DJ’ing weekly meetings (playing music, videos, etc.)
- Coordinate recording sessions, writing camps, and artist meetings i.e., booking studio time and rental equipment as needed/applicable
- Help prepare pitch materials, presentations, and internal reports
- Maintain organization of contracts, agreements, and creative assets in collaboration with Business Affairs
- Scout / research artists for potential signing/sessions
- See live shows
- Assist on collected report to CEO analyzing chart info, sessions, roster news, & upcoming releases
- Maintain NYC writer room at Office
Marketing Support
- Support marketing initiatives by coordinating meetings, timelines, and deliverables
- Assist with campaign planning, and internal communications
- Help compile marketing recaps, reports, and presentation decks
- Coordinate with Label, Communications, Sync, Catalog, Legal, Merch and International teams as well as external partners, clients, DSPs as needed
- Stay atop trends in social media and contribute to storytelling ideas
Bring Your VIBE
- Deep interest and excitement for the music industry, UMPG’s roster, & UMPG projects
- 1-2 years of administrative experience
- Strong attention to detail, problem-solving and organizational skills
- Open to collaboration and teamwork
- Driven and solution-oriented
- Ability to work under high pressure and speed
- Ability to adapt from feedback
- A sense of discretion for sensitive and confidential information
- Flexible and able to multi-task
- Enjoy seeing live music
- An understanding of UMPG roster and musical history
- In touch with current trends, artists, writers, & producers
- Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
- Ability to interact comfortably and effectively with external partners and clients
- Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint
- Great social and interpersonal skills
- Ability to respectfully represent UMPG and its identity inside the office and at outside events (concerts, meetings, etc.)
Perks Playlist
Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):
- Comprehensive medical, dental, and vision coverage
- Including 100% coverage for out-patient in-network mental health services
- Fertility coverage for eligible medical plan participants
- Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
- Student Loan Repayment Assistance and Tuition Reimbursement
- 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
A variety of ways to prioritize much-needed time away from work including:
- Flexible Paid Time Off (PTO) for exempt employees
- 3-weeks PTO for non-exempt employees
- 2-weeks paid Winter Break
- 10 Company Holidays (including Juneteenth and Wellbeing Day)
- Summer Fridays (between Memorial Day and Labor Day)
- Generous paid parental leave for every type of parent
Check out our full overview of benefits on the Perks Playlist page of the career site.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
For more information, please click on the following links.
E-Verify Participation Poster:
English / Spanish
E-Verify Right to Work Poster:
English |
Spanish
Job Category
Administrative
Salary Range
$40,350 - $65,368
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.
