Business Operations & Finance Manager
Reports to: Executive Director
Department: Administration & Operations
Position Overview
The Business Operations & Finance Manager is responsible for overseeing the financial, administrative, and operational systems that support the strategic growth and efficiency of 3 Little Birds LLC. This position plays a critical role in maintaining fiscal integrity, optimizing internal processes, and supporting the organization’s long-term business objectives.
The ideal candidate is an analytical and detail-oriented professional with a solid understanding of payroll administration, accounting principles, and operational management. This role requires a proactive approach to improving financial performance, ensuring compliance, and driving operational excellence across departments.
Key Responsibilities
Financial Management & Payroll
- Administer biweekly payroll accurately and in compliance with applicable federal and state regulations.
- Manage financial tracking, reporting, and reconciliation processes in coordination with external accountants or financial partners.
- Support budgeting, cash flow management, and expense oversight to maintain fiscal accountability.
- Identify and implement strategies to improve profit margins and operational efficiency.
Operations Management
- Oversee administrative and operational systems to ensure effective coordination across all company functions.
- Develop and enforce standardized procedures, documentation, and compliance processes.
- Manage vendor relationships, contracts, billing, and related financial documentation.
- Monitor key operational metrics and report findings to the Executive Director.
Strategic Growth & Performance
- Partner with leadership to develop and execute initiatives that enhance business growth and sustainability.
- Analyze financial and operational data to identify performance trends and recommend data-driven improvements.
- Support business expansion activities, including service diversification and process scalability.
Leadership & Collaboration
- Work cross-functionally with department managers to align operational systems with program goals.
- Promote a culture of accountability, precision, and continuous improvement within the organization.
- Serve as a trusted advisor to leadership on financial and operational matters.
Qualifications
- Bachelor’s degree in Business Administration, Accounting, Finance, or related field required.
- Minimum of 3 years’ experience in operations, finance, or payroll management (healthcare or human services experience preferred).
- Proficiency with payroll platforms (ADP preferred) and financial management software.
- Demonstrated ability to analyze data, manage budgets, and streamline operational workflows.
- Exceptional organizational, analytical, and communication skills.
- High ethical standards and commitment to confidentiality.
Performance Indicators
- Payroll and financial functions are executed with accuracy and compliance.
- Operational systems are efficient, standardized, and scalable.
- Leadership is supported with timely, accurate data and actionable insights.
- The organization demonstrates consistent growth and fiscal health.
Job Type: Part-time
Pay: $27.00 - $30.00 per hour
Expected hours: 20 per week
Work Location: In person
