Position Overview
We are seeking a highly organized and detail-oriented Executive Assistant to support our Head Designer. This role is ideal for someone with excellent communication skills, who can efficiently collaborate with vendors and internal team members to assist the design department and expand our brand.
About Us
We are a thriving small business dedicated to delivering exceptional service and products to our customers. Our team values collaboration, creativity, and a strong work ethic. As we continue to grow, we seek a motivated individual to join us in an essential support role.
Key Responsibilities
- Provide comprehensive administrative support to the Head Designer, including scheduling, correspondence, and the preparation of reports.
- Handle confidential information with discretion and professionalism, including exclusive designs.
- Blend creative and administrative skills to generate new designs and maintain brand consistency.
- Communicate effectively with vendors to coordinate projects and deliveries, clarify requirements, and resolve issues in a timely manner.
- Create, update, and maintain project sheets to develop new items and track project flow.
- Ensure all data entered is accurate and up to date, performing regular audits to maintain quality and reliability.
- Organize and manage documentation, quotes, and correspondence related to vendor projects.
- Respond promptly to queries from vendors and internal staff, providing clear and professional communication.
- Maintain a schedule of project timelines to ensure all deadlines are met including the delivery of samples and final products.
Qualifications
- Exceptional organizational skills with the ability to manage multiple tasks and priorities.
- Proficiency with Microsoft Excel.
- Strong verbal and written communication skills.
- Attention to detail and commitment to data accuracy.
- Ability to work independently and as part of a team.
- High level of integrity and professionalism.
- Bilingual – English and Spanish.
- 1-3 years of administrative experience.
Perks of the job
- Growth potential. We want to hire someone who wants to learn and grow with us.
- Paid vacation after 6 months on the job and reasonable number of sick days.
- Paid holidays.
- 401k
Job Type: Full-time
Schedule: Monday to Friday, 8:30AM-5PM
Work Location: In person at our office in Denville, NJ
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
Work Location: In person
